President

Responsibilities:

• Speaks publicly at the request of various agencies
• Promotes Doula C.A.R.E.
• Deals with general questions and concerns
• Deals with matters that have been escalated from Board Members and Doula C.A.R.E. members
• Ensures Board of Directors advised of questions, concerns, requests that require Board approval
• Follows up to ensure timely response to questions, concerns, requests from Board of Directors
• Liaises with various agencies
• Develops agenda for Board of Directors meetings and AGM

Vice President

Responsibilities:

• Replaces President when called on to do so
• Grievance Committee Chair
• Marketing and communications

Past President

Responsibilities:

• Advises Board of Directors on past history of Doula C.A.R.E.
• Assists President when called upon to do so
• Sits on grievance committee
• Monitors group emails/responds where necessary

Consumer Relations Coordinator

Responsibilities:

• Retrieves messages from DC telephone in a timely manner
• Distributes messages to other Board Members where necessary
• Returns calls as necessary
• Maintains detailed records of all calls to Doula C.A.R.E.
• Sends out client evaluations every 3 months regarding service and representation of DC by members
• Maintains statistics from client evaluations returned
• Provides detailed status report at Board of Directors meetings and AGM on referral line
• Maintains records on referral line members as per information received from Membership Coordinator

Treasurer

Responsibilities:

• Maintains financial records
• Balances and reconciles bank account
• Works with Membership Coordinator to ensure all membership fees are received and paid in a timely manner
• Ensures invoices/bills for Doula C.A.R.E. are paid in a timely manner
• Provides detailed financial summary for Board of Directors meetings and AGM

Regional Representatives Coordinator

Responsibilities:

• Monitors Regional groups
• Liaises with Regional Representatives
• Provides detailed reports at BOD meetings
• Assists new regional groups in formation

Secretary

Responsibilities:

• Maintains minutes from Board of Directors meetings and AGM
• Distributes minutes
• Sets agenda for Board of Directors meetings and AGM in consultation with the President

Volunteer Coordinator

Responsibilities:

• Receives requests from individuals & various agencies for volunteer doula services
• Screens requests as per Volunteer Guidelines
• Locates volunteer doulas to fulfil requests
• Matches new doulas working towards certification with clients requiring volunteer services
• Liases with volunteer doulas and individuals or agencies requesting this service
• Maintains detailed records of volunteer requests
• Provides detailed report at Board of Directors meetings and AGM
• Promotes Doula C.A.R.E. to various health care agencies

Membership Coordinator

Responsibilities:

• Oversees new member application process and current member renewal application process
• Maintains directory of Doula C.A.R.E. members

Newsletter Coordinator

Responsibilities:

• Receives submissions for quarterly newsletter
• Compiles newsletter
• Distributes to Board of Directors for approval/changes
• Arranges for distribution upon receipt of final BOD approval

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